Data We Collect
IJDIR collects personal data only when necessary for legitimate editorial and publishing operations. The categories of personal data we collect include:
From Authors
- Name, affiliation, email address, and postal address
- ORCID identifier (optional)
- Manuscript content (including any patient data in anonymised form)
- Correspondence related to submissions and publication
- Payment information (for APC processing)
From Reviewers
- Name, affiliation, email address, and areas of expertise
- Review reports and correspondence
From Website Visitors
- Standard web server logs (IP address, browser type, pages visited, time of access)
- Any information voluntarily submitted through the contact form
How We Use Your Data
Personal data collected by IJDIR is used solely for the following purposes:
- Managing the manuscript submission, peer review, and publication process
- Communicating with authors regarding their submissions
- Processing Article Processing Charge payments
- Maintaining reviewer databases for peer review coordination
- Sending editorial notifications (e.g., new issue alerts) — only with explicit consent
- Complying with legal and regulatory obligations
- Improving the journal website and editorial services
✅ No Marketing Use
IJDIR does not use personal data for marketing purposes, and will never sell, rent, or share personal information with third parties for commercial purposes.
Data Sharing
IJDIR will not share personal data with third parties except:
- Peer reviewers: Manuscript content (anonymised of author details) is shared with reviewers for evaluation purposes
- Indexing services: Author names, affiliations, and article metadata are shared with databases (CrossRef, Google Scholar, etc.) for indexing and DOI registration
- Payment processors: Payment information is processed by secure third-party payment gateways and is not retained by IJDIR
- Legal requirements: Data may be disclosed where required by law or court order
- Institutional inquiries: In confirmed cases of misconduct, relevant information may be shared with the authors' institutions
Data Retention
IJDIR retains personal data for as long as necessary to fulfil the purposes for which it was collected:
| Data Category | Retention Period |
|---|---|
| Published article metadata & author information | Indefinitely (part of permanent record) |
| Rejected manuscript submissions | 5 years from decision date |
| Reviewer correspondence | 5 years from review completion |
| Payment records | 7 years (legal/accounting requirement) |
| Website visitor logs | 12 months |
| Contact form enquiries | 2 years |
Your Rights
Subject to applicable data protection laws, individuals whose data is held by IJDIR have the right to:
- Access: Request a copy of the personal data held about you
- Rectification: Request correction of inaccurate or incomplete data
- Erasure: Request deletion of personal data (subject to legal and archival obligations)
- Restriction: Request that processing of your data be restricted in certain circumstances
- Objection: Object to processing of your personal data
To exercise any of these rights, please contact us at [email protected]. We aim to respond to all requests within 30 days.
Cookies
The IJDIR website uses essential cookies only — these are necessary for the website to function correctly (e.g., session management, form security). We do not use tracking, advertising, or analytics cookies without explicit user consent.
Users may configure their browser to refuse cookies, though this may affect the functionality of certain website features.
Data Protection Contact
For any queries related to this privacy statement or the handling of your personal data, please contact:
📧 Privacy Enquiries
IJDIR Editorial Office
Email: [email protected]
Phone: +91 75400 73746
Address: 2nd Floor, Anira Apartments, Saligramam, Chennai – 600 093
This Privacy Statement was last reviewed in January 2025 and will be updated as necessary to reflect changes in our data processing practices or applicable laws.
Last reviewed and updated: January 2025. This policy is subject to periodic review by the Editorial Board of IJDIR.